Exhibitor FAQ

When and Where is GNYDM held?

Jacob K. Javits Convention Center
11th Avenue between 34-39th Street

Exhibit hours:
November 26-28, 9:30 AM – 5:30 PM
November 29 9:30 AM – 5:00 PM 

Cost of space
Standard 10x10 is $5065, and $5800 for the 10x10 Corner

How can I Apply?
https://www.gnydm.com/exhibitor-information/booth-space-application/

How will the Exhibit space be assigned?
Booth spaces are assigned by seniority (the number of continuous years a company exhibits at GNYDM), how early application and deposit is submitted, and how many booth and sponsorship/adv taken.

When is the full payment due?
Balances are due by August 2

When can I set up/tear down my booth?
Set up       November 24-25, 10:00 AM – 5:00 PM
Tear-Down November 29-Dec. 1 

All exhibitor materials must be removed from the exhibit facility by December 01, 2023 - 12:00 PM.

Can I cancel my space?
All cancellations must be made in writing. Cancellations occurring on or before August 2 will result in a refund of the booth balance, less the non-refundable deposit per canceled booth or meeting room. Cancellations occurring after that date result in 100% of the booth fee being forfeited. For cancellations occurring by exhibitors after this date, the booth balance, less the non-refundable deposit, will be refunded if canceled within 14 days of being assigned booth space. Cancellations made after that time frame will result in 100% of the booth fee being forfeited.

What is included in my space?

Pipe/Drape back wall - White

Pipe/Drape – Side Rail -White

Website, digital booth in the mobile and interactive floor plan listing

12 complimentary badges per 10x10’space rented.

Is the booth furnished and/or includes electrical services?

The booth space is sold as a raw state. (No furnishings or utilities included.) Each exhibitor may rent furniture through our official contractor, Freeman, or bring their own. All booths must have a floor covering.  A non-refundable charge for carpeting will be forced on all exhibit booths unless notified prior to November 24, 2024, by the exhibitor that they are late or bringing their own floor covering. Carpeting may be rented through the general contractor. Complimentary WiFi will be provided in the hall. For dedicated WiFi or hardwired internet, contact Javits Convention Center Placed through the online GNYDM service kit to order those services. 

What is the Height Limit for my booth? Can I Hang a Sign?
Linear booths – 8”
Booth Construction Guidelines: https://www.gnydm.com/uploads/files/Booth_Configuration-002-6X4.pdf

How can I register my staff?
A password was emailed to the exhibit contact person, which can be used with the link below:
https://www.xpressreg.net/register/GNYD1123/exhibitor/login.asp

Where and when can I ship my materials:
Click here to show site or warehouse shipping information.
https://www.freemanco.com/documents/quick-facts?showId=520471&venueId=100000611&branchId=122&city=New%20York-NY&documentName=Quick%20Facts

Freeman is our official contractor. Click on the link below to access the show service kit to order carpeting, furniture, and electrical services.
https://www.freemanco.com/store/show/landing?showID=520471

Can I order the pre and/ or post-show mailing list?
https://www.xpressleadpro.com/oal/public/home
Event code: GNYD1123

How can I order lead retrieval and scan attendee badges?
https://www.gnydm.com/uploads/files/Greater-New-York-Dental-Meeting-2023-Lead-Retrieval-Sales-Fact-Sheet-002-3LI.pdf

How can I advertise?
Contact: Dana Soltis, Sponsorship & Advertising Manager
dana@gnydm.com or 212-398-6922 X 107
View the Sponsorship Brochure